General Meeting of Shareholders

The General Meeting of Shareholders will be held once a year. An extraordinary General Meeting may be convened, whenever the Company’s interests so require, by the Supervisory Board or the Executive Board.

Notice of general meetings shall be given no later than 42 days before the day of the meeting through publication of a notice on this company website.

Annual General Meeting of Shareholders 22 April 2021

In accordance with the Temporary Act COVID-19 Justice and Safety, shareholders can only attend the meeting virtually. We have now extended the rights of our shareholders as they will be able to vote and ask questions during the meeting. We explain the procedure below.
The Annual General Meeting of Basic-Fit N.V. (Basic-Fit or Company), will be held virtually at 14.00 CET on Thursday 22 April 2021 from the Basic-Fit office, Wegalaan 60, 2132JC Hoofddorp, the Netherlands.

Registration

In accordance with the Temporary Act COVID-19 Justice and Safety, shareholders can only attend the meeting virtually. Shareholders who wish to attend the General Meeting must register themselves at ABN AMRO via www.abnamro.com/evoting or through the Intermediary in whose administration the shareholder is registered as holder of shares Basic-Fit N.V., ultimately on 15 April 2021 no later than 17:00 hours (CET). The Intermediary must provide, ultimately on 16 April 2021 no later than 13:00 hours (CET).ABN AMRO via www.abnamro.com/intermediairy with a statement identifying the number of shares held by the shareholder on the Record Date and presented for registration, as well as the full address details of the shareholder concerned in order to be able to verify the shareholding on the Record Date in an efficient manner. 11 The shareholder will receive from ABN AMRO, via the Intermediary, proof of registration (the "Registration Card") with a registration number by e-mail or by regular mail.

Shareholders who have chosen upon registration to attend the meeting virtually will not be able to issue a proxy to vote. If you intend to instruct your Intermediaries for any of the above, please be aware that their deadlines could be a number of days before those mentioned above. Please check with the individual Intermediaries as to their cut-off dates. Furthermore, please be aware that some Intermediaries do not accommodate the granting of electronic proxies.

Virtual voting
Basic Fit wishes to assist its Shareholders to attend its Annual General Meeting of Shareholders virtually by providing an adequate opportunity to follow the proceedings of the meeting and to vote electronically and real time during the meeting. Shareholders can attend and vote at the meeting on all Shareholders’ resolutions via the internet, therefore online and remote with their own smartphone, tablet or personal computer, unless the Shareholder’s Intermediary does not accommodate online voting. Upon registration to vote virtually, a Shareholder will receive an email with a link via www.abnamro.com/evoting to login to the Basic Fit online voting platform. After successful login and confirmation of the login via two factor authentication (by SMS verification), the Shareholder is automatically logged into the meeting. Further instructions will be provided via www.abnamro.com/evoting and/or the Basic Fit online voting platform. You will be able to login for virtual admission to the meeting on Thursday 22 April 2021 via www.abnamro.com/evoting from 13:00 (CET) until the commencement of the meeting at 14:00 (CET). You must log in and complete the admission procedure for the meeting before 14:00 (CET). After this time registration is no longer possible. Shareholders who log in afterwards will only have access to the live stream to follow the meeting, but will not be able to vote. Minimum requirements to the devices and systems that can be used for virtual participation as well as an overview of Q&A’s regarding online voting can be found on our website corporate.basic-fit.com.
If you wish to avoid any risks you should choose to cast your vote by proxy.

Asking questions
Shareholders registered for the General Meeting may submit written questions in relation to agenda items by email to Company Secretary: mischa.geerards@basic-fit.com, until ultimately 19 April 2021 17:00 hours (CET).
These questions will be (thematically) answered at the General Meeting. Shareholders registered for the General Meeting will have the opportunity to ask questions during the meeting in relation to all agenda items. You will be able to do so once you have logged in on the Basic Fit Online voting platform as described above. Via the messaging function on the platform you will be able to ask your questions live during the meeting. 

Notice to the General Meeting and other related documents are published below:

Outstanding shares and the number of votes as per 9 March 2021:
Number of issued shares: 60,000,000
Number of voting rights at the Annual General Meeting: 60,000,000

Materials for AGM 2021
DateTitle
9-Mar-2021 Annual Report 2020
9-Mar-2021 Convocation, Agenda and Explanatory Notes - AGM 2021
9-Mar-2021 Convocatie, Agenda & toelichtingen – AV 2021
9-Mar-2021 Proxy form - AGM 2021
9-Mar-2021 AV stem volmacht – AV 2021
9-Mar-2021 Policy AGM 2021
9-Mar-2021 Meeting Manual AGM 2021
22-Apr-2021 Voting results and resolutions – AGM 22 april 2021
Goedgekeurde notulen – AVA 22 april 2021

Annual General Meeting of Shareholders 2020

AGM 22 April 2020

Outstanding shares and the number of votes as per 10 March 2020:
Number of issued shares: 54,666,667
Number of voting rights at the Annual General Meeting: 54,666,667

Materials for AGM 2020
DateTitle
10-Mar-2020 Annual Report 2019
10-Mar-2020 Convocation, Agenda and Explanatory Notes - AGM 2020
10-Mar-2020 Convocatie, Agenda & toelichtingen – AV 2020
10-Mar-2020 Proxy form - AGM 2020
10-Mar-2020 AV stem volmacht – AV 2020
10-Mar-2020 Attachment agenda item 4 - proposal renumeration policy
22-Apr-2020 Voting results and resolutions – AGM 22 april 2020
Goedgekeurde notulen – AVA 22 april 2020

Annual General Meeting of Shareholders 2019

The Annual General Meeting of Basic-Fit N.V. (Basic-Fit or Company), will be held at 14.00 CET on Thursday 18 April 2019 at the Novotel Amsterdam Schiphol Airport, Taurusavenue 12, 2132 LS Hoofddorp, the Netherlands.

Notice to the General Meeting and other related documents are published below:

Outstanding shares and the number of votes as per 6 March 2019:
Number of issued shares: 54,666,667
Number of voting rights at the Annual General Meeting: 54,666,667

Materials for AGM 2019
DateTitle
06-Mar-2019 Annual Report 2018
06-Mar-2019 Convocation, Agenda and Explanatory Notes - AGM 2019
06-Mar-2019 Convocatie, Agenda & toelichtingen – AV 2019
06-Mar-2019 Proxy form - AGM 2019
06-Mar-2019 AV stem volmacht – AV 2019
18-Apr-2019 Voting results and resolutions – AGM 18 april 2019
17-Jul-2019 Goedgekeurde notulen – AVA 18 april 2019


Annual General Meeting of Shareholders 2018

The Annual General Meeting of Basic-Fit N.V. (Basic-Fit or Company), will be held at 15.00 CET on Thursday 26 April 2018 at the Steigenberger Airport Hotel Amsterdam, Stationsplein ZW 951, 1117 CE Schiphol-Oost/Amsterdam, the Netherlands.

Notice to the General Meeting and other related documents have been published below.

Outstanding shares and the number of votes as per 13 March 2018:
Number of issued shares: 54,666,667
Number of voting rights at the Annual General Meeting: 54,666,667

Materials for AGM 2018
DateTitle
13-Mar-2018 Annual Report 2017
13-Mar-2018 Convocation, Agenda and Explanatory Notes - AGM 2018
13-Mar-2018 Convocatie, Agenda & toelichtingen – AV 2018
13-Mar-2018 Proxy form - AGM 2018
13-Mar-2018 AV stem volmacht – AV 2018
26-Apr-2018 Voting results and resolutions – AGM May 2018
26-Apr-2018 Goedgekeurde notulen - AVA 26 april 2018

Annual General Meeting of Shareholders 2017
The Annual General Meeting of Basic-Fit N.V. (Basic-Fit or Company), will be held at 14.00 CET on Tuesday 16 May 2017 at the Novotel Amsterdam Schiphol Airport, Taurusavenue 12, 2132 LS Hoofddorp, the Netherlands.

Notice to the General Meeting and other related documents have been published below.

Outstanding shares and the number of votes as per 3 April 2017:
Number of issued shares: 54,666,667
Number of voting rights at the Annual General Meeting: 54,666,667

Materials for AGM 2017
DateTitle
03-apr-2017 Annual Report 2016 - AGM May 2017
03-apr-2017 Convocation, Agenda and Explanatory Notes - AGM May 2017
03-apr-2017 Convocatie, Agenda & toelichtingen – AV mei 2017
03-apr-2017 Proxy form - AGM May 2017
05-apr-2017 AV stem volmacht – AV mei 2017
16-may-2017 Goedgekeurde notulen AVA 16 mei 2017 
29-may-2017 Voting results and resolutions – AGM May 2017

Outstanding shares and the number of votes as per 10 March 2020:
Number of issued shares: 54,666,667
Number of voting rights at the Annual General Meeting: 54,666,667