General Meeting of Shareholders
The General Meeting of Shareholders will be held once a year. An extraordinary General Meeting may be convened, whenever the Company’s interests so require, by the Supervisory Board or the Executive Board.
Notice of general meetings shall be given no later than 42 days before the day of the meeting through publication of a notice on this company website.
Annual General Meeting of Shareholders 22 April 2021
In accordance with the Temporary Act COVID-19 Justice and Safety, shareholders can only attend the meeting virtually. We have now extended the rights of our shareholders as they will be able to vote and ask questions during the meeting. We explain the procedure below.
The Annual General Meeting of Basic-Fit N.V. (Basic-Fit or Company), will be held virtually at 14.00 CET on Thursday 22 April 2021 from the Basic-Fit office, Wegalaan 60, 2132JC Hoofddorp, the Netherlands.
Registration
In accordance with the Temporary Act COVID-19 Justice and Safety, shareholders can only attend the meeting virtually. Shareholders who wish to attend the General Meeting must register themselves at ABN AMRO via www.abnamro.com/evoting or through the Intermediary in whose administration the shareholder is registered as holder of shares Basic-Fit N.V., ultimately on 15 April 2021 no later than 17:00 hours (CET). The Intermediary must provide, ultimately on 16 April 2021 no later than 13:00 hours (CET).ABN AMRO via www.abnamro.com/intermediairy with a statement identifying the number of shares held by the shareholder on the Record Date and presented for registration, as well as the full address details of the shareholder concerned in order to be able to verify the shareholding on the Record Date in an efficient manner. 11 The shareholder will receive from ABN AMRO, via the Intermediary, proof of registration (the "Registration Card") with a registration number by e-mail or by regular mail.
Shareholders who have chosen upon registration to attend the meeting virtually will not be able to issue a proxy to vote. If you intend to instruct your Intermediaries for any of the above, please be aware that their deadlines could be a number of days before those mentioned above. Please check with the individual Intermediaries as to their cut-off dates. Furthermore, please be aware that some Intermediaries do not accommodate the granting of electronic proxies.
Virtual voting
Basic Fit wishes to assist its Shareholders to attend its Annual General Meeting of Shareholders virtually by providing an adequate opportunity to follow the proceedings of the meeting and to vote electronically and real time during the meeting. Shareholders can attend and vote at the meeting on all Shareholders’ resolutions via the internet, therefore online and remote with their own smartphone, tablet or personal computer, unless the Shareholder’s Intermediary does not accommodate online voting. Upon registration to vote virtually, a Shareholder will receive an email with a link via www.abnamro.com/evoting to login to the Basic Fit online voting platform. After successful login and confirmation of the login via two factor authentication (by SMS verification), the Shareholder is automatically logged into the meeting. Further instructions will be provided via www.abnamro.com/evoting and/or the Basic Fit online voting platform. You will be able to login for virtual admission to the meeting on Thursday 22 April 2021 via www.abnamro.com/evoting from 13:00 (CET) until the commencement of the meeting at 14:00 (CET). You must log in and complete the admission procedure for the meeting before 14:00 (CET). After this time registration is no longer possible. Shareholders who log in afterwards will only have access to the live stream to follow the meeting, but will not be able to vote. Minimum requirements to the devices and systems that can be used for virtual participation as well as an overview of Q&A’s regarding online voting can be found on our website corporate.basic-fit.com.
If you wish to avoid any risks you should choose to cast your vote by proxy.
Asking questions
Shareholders registered for the General Meeting may submit written questions in relation to agenda items by email to Company Secretary: mischa.geerards@basic-fit.com, until ultimately 19 April 2021 17:00 hours (CET).
These questions will be (thematically) answered at the General Meeting. Shareholders registered for the General Meeting will have the opportunity to ask questions during the meeting in relation to all agenda items. You will be able to do so once you have logged in on the Basic Fit Online voting platform as described above. Via the messaging function on the platform you will be able to ask your questions live during the meeting.
Notice to the General Meeting and other related documents are published below:
| Number of issued shares: | 60,000,000 |
| Number of voting rights at the Annual General Meeting: | 60,000,000 |
Annual General Meeting of Shareholders 2020
AGM 22 April 2020
| Number of issued shares: | 54,666,667 |
| Number of voting rights at the Annual General Meeting: | 54,666,667 |
Annual General Meeting of Shareholders 2019
The Annual General Meeting of Basic-Fit N.V. (Basic-Fit or Company), will be held at 14.00 CET on Thursday 18 April 2019 at the Novotel Amsterdam Schiphol Airport, Taurusavenue 12, 2132 LS Hoofddorp, the Netherlands.
Notice to the General Meeting and other related documents are published below:
| Number of issued shares: | 54,666,667 |
| Number of voting rights at the Annual General Meeting: | 54,666,667 |
Annual General Meeting of Shareholders 2018
The Annual General Meeting of Basic-Fit N.V. (Basic-Fit or Company), will be held at 15.00 CET on Thursday 26 April 2018 at the Steigenberger Airport Hotel Amsterdam, Stationsplein ZW 951, 1117 CE Schiphol-Oost/Amsterdam, the Netherlands.
Notice to the General Meeting and other related documents have been published below.
| Number of issued shares: | 54,666,667 |
| Number of voting rights at the Annual General Meeting: | 54,666,667 |
Annual General Meeting of Shareholders 2017
The Annual General Meeting of Basic-Fit N.V. (Basic-Fit or Company), will be held at 14.00 CET on Tuesday 16 May 2017 at the Novotel Amsterdam Schiphol Airport, Taurusavenue 12, 2132 LS Hoofddorp, the Netherlands.
Notice to the General Meeting and other related documents have been published below.
| Number of issued shares: | 54,666,667 |
| Number of voting rights at the Annual General Meeting: | 54,666,667 |